Office 365 Updates

Office 365 Update: Microsoft Forms Preview

Microsoft Forms is a simple and lightweight app for creating polls, surveys, and quizzes that lets your users easily gather customer feedback, measure satisfaction, learn what employees think, organize team events, and more. It works on any web browser, and includes features such as themes, logo and image support, real time responses, automatic charts, question branching, and support for collaboration.

With this Preview, we will also be upgrading the Excel Survey feature, which will be renamed “Forms for Excel”. This update comes with a modern experience powered by Microsoft Forms to make it simple and easy to collect information into Excel. It can now be used without changing the organization’s sharing settings in OneDrive. The Preview comes with the quality, compliance, and security you’ve come to expect from Office 365.

We have already enabled Microsoft Forms Preview for all First Release customers configured for entire organization, in June.

  • Allow users who access forms.office.com directly to create and share Forms (completed)
  • Enable app launcher tile for licensed users of Forms (completed)
  • Upgrade Excel Survey with Forms-powered “Forms for Excel” feature (completed)

We will begin rolling out to the rest of Office 365, starting the second half of July, and the roll out will be completed by September. We have enabled Microsoft Forms settings in admin portal, so you could pre-configure Microsoft Forms for your employees before the roll out.

There is no change on Microsoft Forms for education customers, as it has been available since August 2016.

This message is associated with Office 365 Roadmap ID 16254.

How does this affect me?
With this release, administrators can now assign or remove Microsoft Forms licenses to employees on a per user basis. Removing the license from a user will prevent the user from creating forms in Microsoft Forms, but they can still respond to forms created by others. By default, Microsoft Forms is enabled for your organization.

Administrators can also block external users from collaborating on form questions and responses. This will disallow people outside your organization to edit forms and responses created by your users. People outside your organization may still respond to forms if the form author has allowed them to.

What do I need to do to prepare for this change?
You may want to let users know that this app is coming as part of their subscription.

If you would like more control on when your users see this feature, you can disable and enable on a per-user basis, today. Please click Additional Information to learn more.

To disable external collaboration, in the Admin center, go to Services and click Microsoft Forms.

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