SharePoint

SharePoint 2013 – Document library

I would like to talk about the new document library in SharePoint 2013. It has some great new features. You will notice immediately the new look and feel:
SP2013DocumentLibrary_1
Do you see the new document link? Click at it:


SP2013DocumentLibrary_2
Isn’t this cool? You are now able to create all the Office documents you use in business. I clicked at PowerPoint and named the file and the Office Web Apps do the rest of the magic:
SP2013DocumentLibrary_3


Callout
By right clicking a my PowerPoint presentation the new callout function enables you to quickly take some decisions:
SP2013DocumentLibrary_4

I love this new feature, how cool is it? You can see an preview of the presentation! I believe this used to be only available with FAST Search.

Edit
Asif pointed out that you are able to zoom in! This is pretty cool, just double click in the document. You have to right click to open a menu:

SP2013DocumentLibrary_5

You can restore the preview to 100%. Nice! Thanks Asif πŸ™‚

/Edit
One of the new features of SharePoint is to quickly share content or sites. Let’s click atShare:
SP2013DocumentLibrary_6
You can type the name of the user in the Invite people box and select Edit or Read permissions. I really love the new people picker! Just start typing and you will get a suggestion. Really cool! Use the callout to see that the document is now shared:
SP2013DocumentLibrary_7
The fast sharing of documents is great but again the same old major downside appears: How can you easily see which documents are shared and with whom? You can’t and that is a shame. BUT!! I checked the new My Site and shows this:
SP2013DocumentLibrary_8
So this is really useful! But for some reason this is not available outside the My Site. Come on Microsoft!

Drag and drop
There are rumors that you should be able to drag and drop documents from Explorer directly into the library. I did not get this to work so perhaps this only works with Office 2013?


Search
The document library contains a search box:
SP2013DocumentLibrary_9
You can search for documents within the library. I still had some issues:

SP2013DocumentLibrary_10
Edit
This seems to be an issue with my Office 365 Tenant. This should work.

/Edit

Note:
I am using the Office 365 SharePoint Online preview for this article.

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8 Comments

  • Reply
    Asif Rehmani
    September 10, 2012 at 5:34 am

    Good article Jasper. Just a quick comment on your statement “This does not work well with Word documents because you are unable to read the text.” –
    double click on the document and it zooms in so you can read the text.

    Also, Search within doc lib seems to be working fine with me on Office 365 Preview. If it’s not working for you (after sufficiently waiting for it to add the doc to the index), you might want to tell Microsoft about it.

    – Asif

  • Reply
    Jasper Oosterveld
    September 10, 2012 at 6:01 am

    Hi Asif,

    Thanks for your comment! You are correct about the first statement. I will change this in the article πŸ™‚

    I am having issues in our Tennant with some functionalities. I also cannot work with the tasks overview in the Personal Site.

  • Reply
    Jacob
    October 24, 2012 at 7:01 am

    Very useful information I also saw this post that gave me a good insight:
    http://www.sharepointfreehelp.com/2012/10/sharepoint-2013-new-document-library-features/

  • Reply
    Kimberly
    January 9, 2013 at 9:38 pm

    I’m using the trial version of SP Server 2013, SP Designer 2013 and SP 2013 (last one is obvious). Do I have to enable site content on each site to see the New > Word, Excel, PowerPoint?

  • Reply
    Jasper Oosterveld
    January 10, 2013 at 6:55 am

    Hi Kimberly,

    That feature only works when the Office Web Apps are installed.

  • Reply
    Anonymous
    February 27, 2013 at 9:49 am

    Hi Jasper, I would like to establish if it is still a flat-view structure, as opposed to a treeview structure, in Sharepoint 2013 Document Libraries?

    From using previous versions of Sharepoint, I found this to be one major drawback of Sharepoint. It meant we were depending on third-party products to accomplish a treeview document library structure, which has many drawbacks.

    Is there an OOB solution built into Sharepoint 2013, which will deliver a treeview structure, for document libraries?
    I want users to be able to nvigate through a document library, using a Treeview, within the Document Library itself.

    Dan

  • Reply
    Jasper Oosterveld
    February 27, 2013 at 12:47 pm

    Hi Dan,

    There is no feature for a treeview within a document library. I am guessing you use folders? Have you looked into using document sets or managed metadata. I really advice against using folders.

  • Reply
    Anonymous
    December 25, 2013 at 5:15 pm

    There are a couple treeview apps in SharePoint store

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