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Office 365 Updates

Office 365 Update: Simplified secure external sharing

We’re updating how secure external sharing works in OneDrive for Business and SharePoint Online. We’ll begin rolling this feature out in the next few days.

How does this affect me?
If your OneDrive and SharePoint Online external sharing settings are set to allow sharing with new external users, new external users (that have a file or folder securely shared with them) will be able to access the content without needing an Office 365 account or a Microsoft account. Instead, recipients who are outside of your organization will be sent an email message with a time-limited, single-use verification code when they access the file or folder. By entering the verification code, the user proves ownership of the email account to which the secure link was sent.

Securely sharing a file or folder is the process of sharing in a way where recipients must prove that they’re intended recipients that the original sharer specified. End-users can do this in the same way that they already do. (by changing the link settings to only work for specific people in the Share dialog)

We’re also introducing a new admin control which will allow you to specify how often external recipients must re-verify their email address and enter a new code. This protects your organization from cases where an external recipient’s employment status changes.

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Office 365 Updates

Office 365 Update: Usage Reports

We continue to update the usage reports in the Office 365 admin center to provide you with a complete picture of how your organization is using Office 365. We’re releasing new usage reporting capabilities that will help organizations drive end user adoption. You’ll be seeing these new features in the coming weeks.

This message is associated with Office 365 Roadmap ID’s 15153,15127, and 15033.

How does this affect me?
The new features include:

– Two new Microsoft Teams reports – “user activity” and “app usage” – which will help you track usage of Microsoft Teams. You’ll be able to find the most common usage activities within messaging, calls, and meetings, as well as understanding how your users connect to Microsoft Teams. (We’ve also added a new card for Microsoft Teams to the reporting dashboard that will give you its activity overview.)

– A new reports reader role that you can now assign to any user in the Office 365 admin center who doesn’t have access to the admin center.

– An updated version to visualize and analyze usage with Office 365 Usage Analytics in PowerBI with a new “Social Collaboration” area, which will provide you with insights about how people work in teams.

– Microsoft Graph Reporting APIs general availability. APIs complements existing usage reports by allowing organizations and independent software vendors to incorporate the Office 365 activity data into their existing reporting solutions.

We’ll be gradually rolling these features out in the next weeks, and the roll out will be completed over the next few months.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.

Office 365 Updates

Office 365 Update: Shared calendars on mobile phones

We’re rolling out a feature update for shared calendars so that they can sync to mobile phones. This update will enable all your shared calendars to sync to mobile phones for any permission level (view, edit, or delegate permissions).

This message is associated with Office 365 Roadmap ID 18547.
How does this affect me?
New shared calendar invitations that are accepted (after the changes are rolled out), will sync to mobile phones. Existing shared calendars will not be upgraded as part of this change. They will continue to sync only to Outlook on the web, Windows, and Mac.

In addition, the shared calendar will only sync to mobile phones if:
– The calendar is shared between users who are both hosted in Exchange Online
– The calendar is accepted from a sharing invitation using Outlook on the web, iOS, or Android

We’ll begin rolling this feature out today, and the roll out will be completed by the end of September.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.

Office 365 Updates

Office 365 Update: File handlers 2.0 for OneDrive and SharePoint

File handlers 2.0 are new Office 365 extensibility features. We’ll begin rolling these features out in the next few days.

How does this affect me?
File handlers 2.0 provide additional options for developers to integrate their solutions into OneDrive for Business and SharePoint Online. Using file handlers, developers can build apps that provide custom file experiences for their file types and light up new actions and activities inside the OneDrive experience.

While no immediate changes will be visible to your users, over time, new applications will start to light up when you connect applications with OneDrive for Business or SharePoint Online.

We’ll begin rolling these features out in the next few days, and the roll out will be completed by the end of September.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.

Office 365 Updates

Office 365 Update: Office 365 login screen

We’re updating the Office 365 login screen, to meet European Union (EU) cookie disclosure requirements . We’ll begin rolling this feature out in the next few days.

How does this affect me?
Any user logging into Office 365, from anywhere in the EU, will see a cookie disclosure banner. This banner will show the first time the user loads the page and will not show again for a few months, or until cookies are cleared on the browser.

There is no action the user has to take on this banner and there is no change in workflow. This change is intended to meet EU regulatory requirements.

We’ll begin rolling this out in the next few days, and should be completely rolled out by the end of September.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change.

Office 365 SharePoint Updates

Office 365 Update: Real time policy tips in SharePoint Online and OneDrive for Business

Real time policy tips in SharePoint Online and OneDrive for Business is a new Office 365 feature. You’ll begin seeing this new feature in the following days.

This message is associated with Office 365 Roadmap ID 15062.
How does this affect me?
We’re enhancing the Office 365 data loss prevention (DLP) block access feature with a new option that allows organizations to block the sharing of sensitive documents with external users, while continuing internal work collaboration. When you turn this feature on in your DLP policies, the Sharing dialog will notify users and prevent them from sharing sensitive content with guest or external users. OneDrive and SharePoint will also block external users from accessing documents with sensitive content that matches your DLP policies and rules, even if they were already shared.

We’ll be rolling this out in the next few days, and the roll out will be completed by the end of September.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. The behavior of your existing DLP policies aren’t affected, but you can easily turn the feature on from the DLP area in the Office 365 Security and Compliance Center. Please click Additional Information to learn more about Policy Tips.