The reason I am writing this article is the introduction of #hash-tags in SharePoint 2013. I was curious about the relationship with the existing Tags and Notes feature. What was the impact? Do we only have to use #hash-tags or also Tags and Notes? Wait, we also have keywords! Are you confused? Believe me, you aren't the only one! Just keep on reading.
Tags and Notes and SharePoint 2010
SharePoint 2010 came with a new feature to tag content, or leave a note, such as documents or sites:
There were three advantages by using tags:
- Mark your favorite content or sites
- Improve search results
- Connect with people
Tags and Notes were visible in your My Profile page:
All the related content to a tag was displayed. This could be used as Favorites comparable to bookmarks in any Internet browser.
Improve search results
Tags were indexed by search and could be used as refiner:
Connect with people
Every Tag has its own profile page:
This page enabled people to connect with each other by leaving notes and discuss the related content.
SharePoint 2013 is here!
This was a brief history lesson because now we have SharePoint 2013. What has changed? Let's take a look.
The Tags and Notes button isn't really visible anymore. In SharePoint 2010 the button was prominently available at the top right of the screen. This button is gone in 2013. To tag a document you really have to search for it! You have to select the document, click Files in the ribbon and at the right side you can find the button. You would expect the option to be available in the new call out menu but unfortunately it's not:
There are to many options at the moment. Microsoft has to make a decision. Leave out Tags and Notes and only work with #hash-tags or make sure #hash-tags are only used in the Newsfeed.
My advise is to use Tags and Notes for documents and #hash-tags only in the newsfeed.