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Office 365 SharePoint Updates

Office 365 Update: Real time policy tips in SharePoint Online and OneDrive for Business

Real time policy tips in SharePoint Online and OneDrive for Business is a new Office 365 feature. You’ll begin seeing this new feature in the following days.

This message is associated with Office 365 Roadmap ID 15062.
How does this affect me?
We’re enhancing the Office 365 data loss prevention (DLP) block access feature with a new option that allows organizations to block the sharing of sensitive documents with external users, while continuing internal work collaboration. When you turn this feature on in your DLP policies, the Sharing dialog will notify users and prevent them from sharing sensitive content with guest or external users. OneDrive and SharePoint will also block external users from accessing documents with sensitive content that matches your DLP policies and rules, even if they were already shared.

We’ll be rolling this out in the next few days, and the roll out will be completed by the end of September.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. The behavior of your existing DLP policies aren’t affected, but you can easily turn the feature on from the DLP area in the Office 365 Security and Compliance Center. Please click Additional Information to learn more about Policy Tips.

Office 365 Updates

Office 365 Update: Office 365 App launcher

We’re updating the Office 365 app launcher. We’ll begin rolling the update out to first release in mid-October.

This message is associated with Office 365 Roadmap ID: 20465.

The new Office 365 app launcher is a personalized and simple way to help your users open and switch between the apps they use most.

How does this affect me?
The apps your users see in the new app launcher are still based on the licenses you have assigned. However, the redesigned main view now emphasizes the most used applications across Office 365. It also highlights additional apps relevant to your users. For example, teachers and students may see education-specific apps.

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Office 365 Updates

Office 365 Update: Guest access in Microsoft Teams

Since Microsoft Teams became generally available six months ago, more than 125,000 organizations have discovered how teamwork comes to life in Teams.

Today, Teams is getting even better with the roll out of guest access to all Office 365 commercial and education customers. Now, organizations using Microsoft Teams can provide external access to teams, documents in channels, resources, chats, and applications to their partners, while maintaining complete control over their own corporate data.

How does this affect me?
Microsoft Teams guest access is a tenant-level setting and is turned off by default.

When we make this change, the ‘Pick the license you want to configure’ setting in ‘Settings > Services and Add-ins > Microsoft Teams’, will now have an option for ‘Guest’ with a default value of “off” for the ‘Turn Microsoft Teams on or off for your entire organization’ setting.

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Office 365 Updates

Office 365 Update: List view for OneDrive and SharePoint

Based on your feedback, we’re updating List View to include a compact version for OneDrive and SharePoint on the Web. You’ll begin seeing this feature in the following days.

How does this affect me?
We’re adding a new View Mode for users to select a compact version of the list view. You’ll find this new Compact list option under the View Modes menu.

We’ll be rolling this out in early September, and the roll out will be completed by the end of September.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. Please click Additional Information to learn more about the basics for OneDrive for Business.

Office 365 SharePoint Updates

Office 365 Update: Support for # and % in SharePoint Online and OneDrive

We’re adding support for # and % as supported characters in file and folder names across document libraries in SharePoint Online and OneDrive for Business. We’ll begin rolling this feature out in October.

This feature has been available for opt-in since earlier this year. We’ll begin turning this on-by-default to existing organizations, in October. The update will be completed by the end of March 2018.

This message is associated with Office 365 Roadmap ID 14656.

How does this affect me?
This will allow you to create, store, and sync files containing # and % characters whether those characters are used as a prefix or suffix to the file or folder name.

What do I need to do to prepare for this change?
This feature has administrative controls to enable and disable. If you wish more time to prepare for this change, you should configure this feature to be off-by-default, by end of September.

Please click Additional information to learn more.

Office 365 SharePoint Updates

Office 365 Update: Default link permission

Default link permission is a new Office 365 feature for OneDrive for Business and SharePoint Online. You’ll begin seeing this feature in the coming days.

This message is associated with Office 365 Roadmap ID 20963.

How does this affect me?
Admins can default all sharing from the new sharing dialog to “view only” by default instead of edit (the current default).

We’ll be gradually rolling this out in September, and the roll out will be completed by the end of October.

What do I need to do to prepare for this change?
There is nothing you need to do to prepare for this change. Please click Additional Information to learn more.