Last week a new look & feel became available for our beloved SharePoint Online document libraries. As an MVP I was aware of this upcoming change, but I can imagine this was pretty sudden for most people. In this blog post I would like to share my two cents about the new look & feel with it’s new features and options.
Great news from the Yammer front! External Groups are announced:
Whether you need to work closely with customers, vendor partners, or suppliers, there will be times when you need to collaborate with people outside your organization. To help improve the way these extended teams get work done, we are very pleased to announce a new feature that will allow users to create external groups in Yammer.
External groups provide a seamless and secure way to collaborate across organizational boundaries, allowing members from outside your company access to all conversations and content in the group.
We’ve added several key features to ensure security of network data is maintained. These include:
- Creating a separate section for all external groups
- Requiring group admin approval for external members to join
- Providing the ability to implement Exchange Transport Rules (ETRs)
- Using clear indicators in the UI that alert users to the presence of external team members
- The data export tool includes additional functionality to help verified admins see which files and conversations are accessible to external users
The external groups feature will begin rolling out to Yammer networks this week. Below we have compiled some of the most frequently asked questions. We also have additional support documentation with more in-depth materials on how to create and manage external groups in Yammer.
FAQ and Additional Resources
Q: Can users add external people to existing groups?
A: No, external groups must be created as a new group. We’ve done this to clearly separate out external groups from other groups in Yammer.
Q: I don’t want External Groups enabled for my network. What options do I have to disable it?
A: The best way to control external messaging in your Yammer network is by choosing your Yammer Network to enforce your Exchange Transport Rules in Yammer. For more details on how this works, please see Control external messaging in a Yammer network with Exchange Transport Rules. If you don’t want to use Exchange Transport Rules to block users you will need to contact support to opt out from external messaging and groups.
Q: Our company has opted out of External Messaging. Can we still use External Groups?
A: Because external groups are built on the same architecture as external messaging, external messages must be enabled in order to receive the external groups capability.
Click here to learn more.
Optimizations & fixes haven been announced for the awesome Office 365 Video Portal:
We just pushed live a 4 fixes and optimizations to the embedded video player. Let me know if you find any issues or problems.
1. We now attempt to “silently” login from within the embedded player iframe
Previously there were scenarios where a user was already logged into O365 (Yammer, Outlook, Sway, or some SSO cases) but they hadn’t visited SharePoint Online, as such we showed the login button to the user instead of the player.
Now we attempt to do a silent login if we don’t have all the auth cookies we need to render the player. If we succeed in the silent login we’ll auto refresh the player to show the video.
This may help in some of your SSO cases where before you saw a login button instead of the video.
We are hoping this lessens the amount of times that users see login buttons on embed when they really are auth’d.
2. We fixed a bug where subtitles weren’t showing on the embedded player
If you had subtitles for a video we had a bug recently introduced last week that caused the subtitles not to show up. That’s fixed now.
3. We don’t render the player until the user clicks play
Previously we’d render the video player right away on embed if you are logged in. We had some issues where videos would auto-play or play for a split second before pausing on IE11 / Win 7 /Flash.
Now we just show a thumbnail for the video and a play button. When you click the video we load the player and start playing. This avoids the auto-play issues we were seeing previously.
4. You can embed O365 Videos in Sway now
If you grab an embed code and put it into your Sway it’ll work!
Click here to learn more.
A new feature has been announced for the awesome Office 365 Video Portal:
This small new feature gives the video portal Admin the ability to add links to guidelines, help documents, or other information directly on the video portal itself.
This has been requested by many of you as a way to get your IT help documentation and guidelines directly into the video portal.
Try it out! As a Video Portal Admin…
Go to the video portal home page > Portal Settings > Links to guidelines > enter your links
You can specify a different link to show up on the video portal home page and the upload page.
Then go to the home page of the video portal and the upload page to see the new buttons that got added. The buttons when clicked will open up your link in a new tab.
Click here to learn more.
I mentioned last week that I am very happy and proud to be speaking at SPC Adriatics! You should definitely attend! There is a great line-up of speakers and the prize for the conference is more then reasonable! Check out 10 other reasons to attend by clicking here. Check out the agenda by clicking here. Just register by clicking here! Come on! You know you want to 🙂
Every year a great event takes place: Unity Connect aka SharePoint Connect. This year we are going to Haarlem and extending the program with Azure, Exchange and Skype for Business. We are going to have a great program and line-up of speakers. Keep an eye on the website:
You can use my personal discount code, jasper15, for an additional 15% of the ticket prize. Click here to register. Hope to see you in November 🙂
I am very proud and excited to speak, for the first time, at the famous SPC Adriatics! My session is all about adoption:
The key to a successful Office 365 implementation: Adoption
Office 365 is a fantastic Cloud platform. Lower costs, latest updates & features, highly secure and an innovation enabler for businesses all over the world. Does this imply Office 365 automatically is going to be a massive success within your business? Perhaps it is; perhaps it isn’t. Do you really want to take a risk investing time & money without knowing the outcome? My answer: Definitely not. During this session, Jasper Oosterveld, Microsoft MVP, is going to take you on an adoption journey to help you get the most out of this fantastic but sometimes challenging Cloud platform.
Click here to register for the event. I definitely hope to see you out there.